Learning & Training Module
All tools to create content, design learning journeys, manage formal training programmes, track results, control permissions, map skills, and support compliance - in one place.
82 articles
Getting Started
Essential orientation to the new learning ecosystem - key concepts, glossary, where to find features in the backoffice, and quick start flows for creating Content, Training Programs, and Curricula.
- Getting Started with Learn ContentCreate Learn content from the Get Started area by choosing how you want to build it, then complete the content details and save it. You can start manually or use…
- Learn Content Archive and RestoreArchive a Learn Content item when it should no longer be available to users, and restore it later if you need it again. Historical data and reports stay available in…
- Learn Content PDF Upload and ExtractionUpload a PDF to create PDF Content and let GFoundry extract the title and description automatically. If extraction fails, you can fill in those fields yourself.
- Training Program Audience, Scheduling, and NotificationsUse these settings to decide who can access a training program, when it becomes available, when it is due, and which notifications learners receive.
- Understanding Learn Content Visibility and SegmentationLearn content can be published for all users or restricted to specific teams, groups, or individual users. Formal learning content is only available through its assigned Training Program, not in…
- Overview: Content vs Learning & Missions vs Training ManagementUnderstand how GFoundry organises learning in three layers: Content (building blocks), Missions (guided journeys), and Training Management (formal programs and curricula with scheduling, enrolment rules, and evaluation).
- Glossary of ConceptsQuick definitions of the main learning and formal training concepts in GFoundry - Content, Missions, Training Programs, Curricula, audiences, scheduling, evaluation, quizzes, completion rules, and governance terms.
- Navigating the BackofficeA practical guide to the backoffice navigation for Content and Learning & Missions. Understand what each menu contains and where to go to create content, build Missions, manage Training Programs/Curricula,…
- Quick Starts (3 common flows)Three fast step-by-step checklists to help you get started: create Content, build a Training Program, and build a Curriculum. Use these flows as a practical entry point before reading the…
- Learn module - General Overview
- What is the Learn Module?An overview of the Learn module. Learn how micro-learning and gamification boost engagement and knowledge retention for modern teams.
- The GFoundry Learning EcosystemStructure your training effectively. Learn the difference between standalone content and gamified Learning Journeys (Missions) in GFoundry.
- Navigating the Learn Module BackofficeA quick tour of the Learn module's admin area. This guide explains the purpose of each section in the main navigation menu.
Content
Create and manage Content items - categories, the Content Library, menus, and forms and surveys. Learn how to build pages with blocks, control visibility, and publish content for information or learning.
- Reviewing Role Play sessions, evaluations and feedbackAfter a role-play is created, the Role Play Details page lets you review the template and every learner session, with full conversations and evaluation results.
- The learner experience: practicing a Role PlayOnce a role-play is published, learners practice it inside the Learn Content item — they hold a real conversation with the AI persona and receive an evaluation at the end.
- Testing and publishing a Role PlayAlways try a role-play as a learner would before you publish it. The test view shows the conversation, the live evaluation, and the role-play details.
- Designing a Role Play with the AI DesignerYou don't configure a Role Play field by field — you describe the scenario to an AI designer in chat, and it builds the persona, stages, criteria and skills for…
- Role Play: what it is and why it mattersRole Play lets your people practice a real conversation with an AI persona inside Learn Content, and turns each session into measurable skill evidence. Learn what it is, what it's…
- Curated Content CategoriesUse curated categories to organize GFoundry-provided Learn content and move it into the category structure you use for your learners. Curated content starts unpublished, so you still need to edit…
- Presentation Content Creation OptionsYou can create a Presentation from the Learn content area and choose how to build the slides. Use the manual option if you want to create each slide yourself, or…
- Creating and Managing Learn Content Versions for Skills-Aligned MaterialsCreate a separate version of a Learn Content item so you can update it without changing the current one. Use the new version name to keep track of the changes…
- Using Self-registration Links and Public Access for Skills-Tagged Learn ContentUse a self-registration link to let people open a Learn Content directly, and optionally make it public first. This is useful when you want users to access a content without…
- Learn Content Notifications and Completion Rules for Skills TrackingUse skill tags to connect Learn content to skills, choose whether video and PDF content can be completed early, and decide when learners should confirm completion. These settings help you…
- How to use the Learning Path tab in Learn ContentUse the Learning Path tab to connect Learn Content items in a sequence. You can add the next item, reorder the path, and remove items from the sequence.
- How to use Learning Validation & Evaluation in Learn ContentUse the Training Validation & Evaluation tab to add validation scores and evaluation stages to a Learn Content item. You can configure who evaluates, which form or quiz is used,…
- Content CategoriesLearn how to create and manage Content Categories to organise your Content Library. Use categories to group related content, improve discoverability, and help users browse information and learning resources more…
- Archived Learn Content BehaviorLearn how archived Learn Content behaves in the application and Backoffice. Archived content is no longer visible to learners, but your reports and historical data stay available.
- Content Item Creation with AIUse AI to generate a new Learn Content item from a text prompt, a PDF, or both. You can then edit the result and open the new content from the…
- External Content / HTML BlockAdd an Intro Content Block to display external content or custom HTML inside a Learn Content item. Use the Learn Content editor, open the block, and save your changes.
- Form BlockCreate a Form block inside Learn content so learners can submit structured responses. You can add fields, set which ones are required, and add close reasons for reviewers.
- Content LibraryCreate, manage, and publish Content items in GFoundry. Learn how to edit core details, control visibility, build content blocks (intro, slides, PDF, video, quizzes), embed external resources, and use Gi…
- How to create and manage Learn ContentLearn how to create, configure, and manage content items in the GFoundry Learn module - including content blocks, learning paths, and publishing actions.
- Building Content: Adding Content BlocksLearn how to build a Content item using core content blocks: Intro, Presentations (slides), PDFs, Videos, and Quizzes. Use the Content Management tab to add and manage each block and…
- Creating and Managing Quiz QuestionsLearn two ways to build your quiz: add questions one-by-one with rich media, or bulk upload them all at once using our Excel template.
- The 5 Quiz Game Modes and Their RulesDiscover the 5 quiz modes: Classic, Genius, Ladder, Test and Battle. Learn the rules for each to create the perfect assessment.
- Global vs. Specific Quiz Settings: A Clear GuideLearn where to set up quizzes. This guide clarifies what goes in Global Settings (defaults, rankings) vs. Specific Settings (per-quiz rules).
- Integrating Immersive Experiences: VR & AR TrainingElevate your training with Virtual and Augmented Reality. Learn how GFoundry integrates and manages immersive learning experiences.
- HTML Block: Embedding External ContentLearn how to embed external media and interactive resources inside a Content item using the HTML block. Paste embed codes (iframes) from supported platforms, then save and preview to ensure…
- Managing Categories and HighlightsLearn how to organize your training library using Categories and promote key courses on your homepage with Content Highlights.
- Learn - Quiz Settings & Quiz IssuesYour quiz settings page
- Quizzes: know more about the different game modes
- Curated Content applied to Learning and DevelopmentHow can GFoundry's Curated Content help your company to create Learning Journeys
Training Management
Manage formal training with governance and evaluation. Create Training Programs and Curricula with scheduling, audience targeting, enrolment rules, assessments, and completion requirements.
- Training ProgramsCreate and manage formal training programs built from Content items. Learn the full wizard: general info, learning contents, target audience, scheduling and due dates, registration and assignment rules, evaluation stages,…
- Training Program Due Date Rules ExplainedLearn how to set a training program due date by fixed date or by number of days after the start date. This article also explains how recurrence affects reassignments.
- Training Program Enrollments and Progress TrackingSee who is enrolled in a training program and track each user's progress, score, and status. You can also search enrollments and export a report for your records.
- Training Program Lifecycle: Publish, Archive, Duplicate, and ExportUse the training program details page to publish, archive, unarchive, duplicate, or export a program. Published programs are available to learners, while archived programs are hidden from access but remain…
- Training Program Scheduling and RecurrenceSet when a training program starts, when learners must complete it, and whether it is reassigned on a recurring schedule. Use these fields to control access timing and expiry for…
- Training Program Sequential CompletionLearn how to require learners to complete training program items in order. This setting helps you control the learning path and limit access to the next item until the previous…
- Training Program Settings & NotificationsSet when users are notified about a training program. You can choose notifications for assignment, reminders, and completion in the Training Program settings.
- Training Program Target Audience: Groups and Specific UsersUse Target Audience to limit a Training Program to whole groups, selected users, or both. If you do not choose anyone, all users can access the training.
- CurriculaBuild structured training pathways by grouping multiple Training Programs into a Curriculum.
- Certificate Management: Awarding Learner AchievementsLearn to create and manage certificates. This guide covers designing HTML certificates and setting up triggers
- Learning Paths for Structured Training FlowsLearn how Learning Paths connect Content items into a linear sequence for guided learning. Compare Learning Paths vs Missions, understand the learner experience, and follow best practices to design clear…
Tracking, Reporting & Analytics
Understand progress and completion rules and measure performance. Learn where to find reports, interpret completion rates, analyse quiz stats, and track effectiveness over time.
- Completion Rules for Learn Content ComponentsSet how learners move through Learn content in order. Use this setting when you want users to finish required items before opening the next one.
- Learning Dashboard Widgets and Export Entry PointsUse this article as a dashboard-specific reference. It explains which reporting widgets and export areas can appear in the Learn dashboard, not the whole reporting collection.
- Learn Categories ReportsExport a user progress report for a Learn category from the dashboard. Use the category report list to find the category and download its report.
- Learn Content Reporting and Visibility ActionsPublish, unpublish, archive, and export reports for Learn content from the content details page. You can also generate a self-registration link for eligible content.
- Published Content ReportsExport reports for published Learn content from the Learn dashboard. Use the reports list to export all available items or download a report for one specific content item.
- Quiz Statistics and Question-Level AnalysisSee overall quiz results, question-level performance, user performance, and exports from the Quiz Stats tab. Learn where to find the statistics and how to reset quiz data when needed.
- Training Program Progress and Enrollment StatusesSee how to read enrollment progress in a training program and what each enrollment status means. Use the training program details page to review users, progress, scores, and enrollment state.
- Users Statistics and Play Time ReportsExport the Learn Module reports that show users statistics and play time from the Dashboard. You can also export a play time report for a specific user from the Users…
- How is a Course Completion Rate Calculated?Learn how GFoundry calculates completion for a Content item. Completion is based on trackable content blocks (slides, video, PDF, quiz). See the exact rules for what counts as “complete” and…
- Progress and Completion in Training ProgramsLearn how progress and completion are tracked in Training Programs. Understand how content completion, scheduling (start/due dates), enrolment rules, and optional evaluation stages affect learner status, deadlines, and reporting.
- Progress and Completion in CurriculaUnderstand how Curricula track progress and completion across multiple Training Programs. Learn how required items, sequential completion, and curriculum-level evaluation stages affect learner progression, completion status, and reporting.
- A Deep Dive into Quiz StatsGo beyond the final score. Learn how to use the Quiz Stats dashboard to analyze performance by user, by question, and over time.
- Reports: Analyzing Engagement and CompletionLearn where to find learning reports in GFoundry and how to interpret key metrics. Track engagement and completion at dashboard and item level, drill into user progress and quiz insights,…
- General StatisticsYour Statistics Overview Page
- Learn - Dashboards & StatisticsYour Learn Overview Page
- Unified Learning Report
Roles, Permissions & Governance
Control access and ensure quality. Learn user roles, permissions across Content and Training Management, approval workflows, and segmentation rules for audiences and visibility.
- User Roles in the Learn ModuleUnderstand the 4 user roles in the Learn module. See the specific permissions for Managers, Producers, Reviewers, and Publishers.
- The Content Approval Workflow, Step-by-StepA step-by-step guide to the content approval process. Follow content as it moves from creation by a Producer to approval by a Reviewer.
- Managing Access with Content SegmentationControl who sees what. Learn how to use Groups to segment content and deliver relevant information to specific audiences on the platform.
- User Roles and Permissions in the Learn ModuleThis article provides a comprehensive overview of user roles, permissions, and content workflow in the GFoundry Learn module.
- Users and Managers: Unveiling Role Contrasts
Skills Taxonomy
Map learning to skills and build skill profiles automatically. Learn how to define skills, tag them to content, and how learning activity contributes to the organisation’s skills intelligence.
- How evaluation cycles produce skill ratingsEvaluation cycles configured as 360 produce per-skill ratings: peers and managers rate the user on the skills in a Feedback 360 Skillset. These ratings feed the cross-cutting skills engine alongside…
- How recognition endorsements feed the skills engineRecognition lets peers endorse colleagues on soft and hard skills. To make those endorsements count as signals into the cross-cutting skills engine, each Soft Skill or Hard Skill in the…
- How role-play sessions feed the skills engineRole-play is the most evidence-rich source of skill signals in GFoundry. The admin describes a scenario to the AI designer; the AI builds the role-play and assigns the skills it…
- What is GFoundry's Skills Taxonomy?Discover the core of GFoundry's talent management: the Skills Taxonomy. Learn how it maps and manages competencies across your company.
- How Learn content feeds the skills engineLearn how learning activity updates employee skill profiles automatically. See how to tag skills to Content (and granular blocks), how meaningful interactions trigger skill attribution, and how this data combines…
Compliance & Audit
Support regulated environments and traceability. Learn how audit trail works, how to maintain evidence, and how to align training with compliance and certification requirements.
- Learn Content Review, Publish, Archive and Visibility WorkflowLearn how review, publish, archive and visibility work for Learn Content. This article explains what each action does and what it means for learners and admins.
- Audit TrailThe audit trail gives administrators full visibility over every change made to courses
- Formação contínua vs certificação (DGERT, enquadramento)Enquadramento legal da formação contínua com a GFoundry e articulação com entidades certificadas pela DGERT.