Managing Access with Content Segmentation
Control which users can see a Learn Content by targeting groups and, for Learn Managers, teams.
What does content segmentation do in Learn?
Content segmentation lets you control who can access a Learn Content. You target it at one or more Groups, and Learn Managers can also target Teams.
Only published Learn Content is visible to users. Without segmentation, published content is visible to all users.
This is useful when the same Learn library holds content for different audiences, such as regional teams, role-based training, or content for a small group.
What are Groups in GFoundry?
A Group is a set of users that administrators manage in Community Management > Groups. Groups are the flexible tool to create any audience you need. Besides content segmentation, a group's Enabled features also decide which platform areas its members can use.
How do Groups differ from Teams and Communities?
Groups: audiences you create for segmentation and access control. Use them to define who sees what.
Teams and departments: replicate your organisational structure, for example a sales department or a regional office.
Communities: communities based on common interests.
How do I set who can access a Learn Content?
Make sure the group exists in Community Management > Groups and has the right users.
Go to Modules > Learn > Learn Content, open the content and click Edit.
In Content Segmentation, add the groups that should have access.
If you need more precise rules, click Advanced Options to combine conditions, choosing whether All or At least one of the conditions must match.
Learn Managers can also add teams in the same section.
Click Save.
Learn Content segmentation targets groups and teams, not individual users. To assign training to specific users, use a Training Program, whose target audience can be Groups or Specific Users.
What happens when content is part of a Training Program?
When a Learn Content item is added to a Training Program, it is automatically treated as formal learning: it no longer appears in the Learn categories or highlights, and users access it through the Training Program they are enrolled in. This is the right setup for mandatory or structured learning.
Training Programs are assigned with Group Segmentation and/or Specific Users in their Target Audience. If a content item is removed from every Training Program, it returns to its regular categories.
What can I manage after I set segmentation?
You can edit the content later and change the audience if your training plan changes, for example when people move teams or new people join a program.
Who manages segmentation?
Learn Managers can change the segmentation of any Learn Content, including teams.
Producers can set groups when they create a content, and later on their own content while it is in Building.
Revisors and Publishers cannot change segmentation.
See User Roles and Permissions in the Learn Module for each role.