With this page you can:
This page will help you how to you see manage, create, edit and delete users.
How can I create a new User:
By pressing the "New user" button you will start the configuration for a new account. You will now have to fill the form with the First and Last Name and email. You will also have the option to select the Roles, Groups and Teams to be associated to the user.
Now after pressing the "Create" button you will have the option to review the the details and creating more accounts.
If everything looks good press the "OK! I'm done! Next Step" button and you will be on the next step. Here you have the option to create a welcome email for the new user (Not required).
Now just press "Preview before send" and then the "Send to X users" on the next page.
The Users List
The users list allows you to see a list of all users registered on the platform.
The "actions" button - what is it for?
What can I do with the "Actions" button?
For each user we can access an "Actions" button, with the following options:
View profile
Edit
Disable User
Impersonate
Delete
How can I disable a User?
The functionality that allows the deactivation of a user is very important to be able to block the user's access to the platform but keep their usage data.
When you deactivate a user you must enter the reason: Resigned, Dismissed, Retired or Other.
Impersonate:
"Impersonate" allows a backoffice manager to log into a user's account on their behalf for the purpose of helping or assisting with a problem.
The platform keeps a log of these actions for security reasons.
Editing and Deleting Users:
To edit a user just press the "Edit" button under action on the user you want to change:
Now you will now see the following page:
In this page you can change the users password, teams, groups, tribes, roles and other information. You can also delete the profile if needed.
Backoffice Users access permissions
Different backoffice administrators can have different access permissions and manage only certain areas and modules:
Understanding User Roles and Permissions in GFoundry Backoffice
GFoundry Backoffice allows administrators to have different access permissions, ensuring that users can manage only specific areas and modules according to their roles. Below is a comprehensive guide to the different user roles available within the Backoffice and their respective permissions.
Administrator Roles and Permissions
Is Admin?
Full access to all backoffice functionalities.
Can create, edit, and manage any type of user with any set of permissions.
Is Publisher?
Access to the Learn Module.
Can publish and unpublish any learning content within assigned groups.
Is Revisor?
Access to the Learn Module.
Can review and edit learning content within assigned groups but cannot publish or unpublish content.
Is Contribute Manager?
Create and manage surveys.
View responses, generate reports, and access dashboards.
Is Evaluation Manager?
Manage evaluation cycles, touchpoints, career settings, job categories, and evaluation scales.
Access reports and dashboards.
Is Marketplace Manager?
Access to the Market Module.
Can publish and unpublish marketplace content within assigned groups.
Is Recognition Manager?
Manage Star Badges and soft skills.
Change settings, generate reports, and view dashboards.
Is Goals Manager?
Full control and access to the Goals Module.
Is Comparisons Manager?
Create and manage comparisons.
Add comparison items and analyze item and user statistics.
Is Innovation Manager?
Create and manage innovation types and surveys.
Oversee voting, settings, responses, and reports.
Is Tasks Manager?
Create, edit, and segment task lists and individual tasks.
Access reports related to tasks.
Is Tags Manager?
Create and manage tags across different contexts, including skill tags from competency mapping.
Is Feedback Manager?
Create feedback scopes and questions.
View responses, generate reports, and access dashboards.
Is Feedback Viewer Manager?
Full access to the Feedback Module in the frontend.
Is Information Manager?
Create and manage News, Events, Tutorials, and FAQs.
Send push notifications to all users or specific groups.
Is Missions Manager?
Create, delete, and manage missions.
Publish, unpublish, segment missions by groups, set rules, and access reports.
Is Missions Viewer Manager?
View and access Missions-related information.
Is Badges Manager?
Create and manage badges.
Configure badge settings, including design, virtual coins, points, and trigger rules.
Is Vouchers Manager?
Create and manage digital vouchers.
Segment vouchers by groups and teams.
Access reports.
Is Engagement Thermometer Manager?
Modify Engagement Thermometer settings.
View reports and dashboards.
Segment surveys by groups and teams.
Is Competitions Manager?
Create, manage, and edit competitions.
Update competition data using XLS files.
Is Comments Manager?
Moderate, approve, and delete user comments across different modules.
Is Learn Manager?
Full control over the Learn Module.
Create categories, manage content, modify settings, and publish learning materials.
Is OKR Manager?
Full access and control over the OKR Module.
Is Community Manager?
Manage teams, groups, and tribes.
Moderate and oversee community interactions, including comments across different modules.
Is Regular User?
No access to the backoffice.
Can only access designated frontend areas.
Access Control Policy
To ensure the security and integrity of data within the GFoundry Backoffice, an Access Control Policy is implemented. This policy regulates how users are assigned roles and permissions:
Principle of Least Privilege (PoLP): Users are granted only the permissions necessary to perform their tasks.
Role-Based Access Control (RBAC): Users are assigned predefined roles that limit their access to specific modules and functionalities.
Data Protection Measures: Only authorized users can modify or publish sensitive data, ensuring compliance with internal security policies.
Regular Reviews and Audits: Administrators should periodically review user roles to ensure compliance and prevent unauthorized access.
Access Revocation: When users change roles or leave the organization, their access must be promptly updated or revoked to maintain security.
GFoundry ensures that administrators can effectively manage different modules within the backoffice while maintaining security and operational efficiency.
Groups
With this page you can:
This page will help you lets to see, create and edit Groups. You can also check the number of users in each group and who's the manager.
What is a Group?
Groups in GFoundry can segment content, access, features and modules by different users. They do not appear in the frontend and can only be created and managed by backoffice administrators.
What is the difference between Tribes, Groups, Teams and Departments?
Tribes: Tribes can group users by areas of interest, and imply voluntary action by the users – each user will choose the tribe he want to belong to. All points that users collect within GFoundry will be added to the Tribe they belong to, helping their Tribe to rise in the rankings. Tribes can only be created by the backoffice administrator.
Groups: Groups in GFoundry segment content, access, features and modules by different users. They do not appear in the frontend and can only be created and managed by backoffice administrators.
Teams: Teams can be used to replicate the organizational structure of a company, and users can be grouped by internal departments. Teams when activated in GFoundry are also listed in the rankings listings.
Departments: the Department entity is above the teams. A department can be for example branches of a company that have similar teams between them, that is, similar but independent organizational structures. Home team can be associated with one department only.
How to create a new Group:
By clicking the "New Group" button you will be able to give a name to the new group you want to create. Then just press "Submit" and your group is created.
Editing a Group:
By clicking the "Edit" button under "Actions" you will be able to edit the group. Here you can Change its name, set a manager, add users and much more.
What I can do with the Group Features?
With the "Group Features" you can, for each group, define which features and modules are active or deactivated.
