How to create and manage Learn Content
Create a Learn Content item, fill in its details, add content blocks and manage its status from the backoffice.
Learn Content is the core building block of the GFoundry Learn module. Each content item is a learning page that can combine several block types (text and media, presentations, PDFs, videos, quizzes, tasks, forms, role plays and more). Administrators create and manage content items in the backoffice; learners open them in the web or mobile app.
A content item can be a course-like page, a micro-learning experience or a knowledge resource. It can also be added to a Training Program or linked to other content through a Learning Path.
How do I access Learn Content?
In the backoffice menu, go to Learn > Learn Content (in some menus, Learn is listed under Modules).
The Learn Content List shows each content item with its thumbnail, title, creation and update dates, category (or an External Content or Formal Learning label) and status. Use the search field or the filters button to find specific items.
How do I create Learn Content?
Click Add Content. The Create Learn Content window opens with two options:
Add Content Manually: build the content item yourself, section by section.
Generate Content with AI: open the Learning Designer Agent, which generates a course from a prompt, a PDF, or both. See Creating Learn Content with AI.
Select Add Content Manually to open the Create a new Learn Content form.
If your platform has more than one language, use the language tabs to fill in the fields for each language.
Upload a Thumbnail. It is required in the default language. A square image (500x500 px, PNG or JPG) is recommended.
Enter the Content Title (required in the default language, 2 to 255 characters).
Enter a Content Description (optional, up to 800 characters). It is a short summary that helps learners understand what the content is about.
In the General section:
Content Category (required): choose an existing category, or type a new name and it is created for you.
Hide Content Header in Details View: when enabled, the content header section is hidden in the content details view of the app.
External Content (only if you see this toggle): turns the item into a link to external content. Enter the External URL. Internal Quiz Content is disabled and cannot be added; other materials remain available.
Enable Employees Training Validation & Evaluation (only if you see this toggle): lets training managers manually confirm and score each employee's completion. When it is on, you can also turn on Enable user self-registration for this Training.
If you see the Content Producer and Content Revisor sections, assign the users responsible for creating and reviewing the content. A producer can send the content for review but cannot publish it; a revisor can review, approve or reject it but cannot publish or unpublish it.
If you see Content Segmentation, choose the teams or groups that should see the content.
Click Create.
What does the content details page show?
When you open a content item, the page has two areas:
The Learn Content Details panel on the left: thumbnail, title, description, category, external URL (for external content), producer, revisor, segmentation, created and updated dates, status and Version.
The tabs on the right, described below.
The actions at the top of the page (for example Edit) are used to change the details and the status.
Which statuses and actions are available?
A content item can be Building, Waiting review, Under review, Rejected, Approved, Published, Unlisted or Archived. The actions you see depend on the current status and on your role:
Edit: change the content details.
Publish: make the content available to learners.
Send for review, Start reviewing, Approve, Reject and Send back to producer: move the content through the review workflow.
Preview & Share (published or unlisted content): open the content link and its QR code.
Self-registration Link (published or unlisted content with self-registration enabled): show the public self-registration URL and QR code.
Unlist: keep the content published but unlisted. Make Public reverts this.
Unpublish: take the content back to Building, so it is no longer available to learners.
Duplicate: create a copy of the content item.
Archive: hide the content from the application while keeping its reports and history in the backoffice. See Archiving and Unarchiving Learn Content.
Reports... (published content): export reports for this content item.
What are the tabs on the details page?
Content Preview
Shows a preview of the content as learners see it in the app. Use Open preview in fullscreen for a larger view.
Content Management
This is where you build the content item by adding content blocks. Each block shows Active when it is set up or Not set up when it is not. Click the block's button (for example Create a Presentation, Upload a PDF, Add Video, Create a Quiz, Create or Enable) to add it, or open an active block to edit it. The blocks are:
Text & Media Block: a free-form block for text and multimedia, with rich formatting, images, video, HTML and embedded external content.
Presentation Content: slide-based content.
PDF Content: a downloadable document.
Video Content: a video.
Quiz Content: questions to test and reinforce learning (not available for external content).
Tasks: a task list for learners to complete.
Form: a form learners fill in.
Discussion Board: a space for learners to comment on the content.
Role Play: a practice conversation with an AI persona.
Tasks, Form and Discussion Board only appear when the corresponding feature is active on your platform. For external content, an External Content row shows the link that the content opens.
If you see a Display Mode section, you can choose between Stacked Page (all blocks on one scrollable page) and Guided Experience (learners move through the blocks one at a time), and drag the blocks to set their order.
Skills Overview
Shown when skills are active on your platform. It lists the skills linked to this content through the skill tags of its quiz questions, PDFs and videos. If nothing is tagged, it shows "No content to display".
Training Validation & Evaluation
Shown when Enable Employees Training Validation & Evaluation is on. Use it to add participants and record their scores. See How to use Training Validation & Evaluation in Learn Content.
Additional Fields
Shows the custom fields available for Learn Content. Click Manage Fields to manage them.
Learning Path
Links this content to the next content learners should study. Click Add Next Content to start the path. Learners can then move between connected content using the arrows in the app. This tab is not shown for content that belongs to a formal learning assignment. See Learning Paths for Structured Training Flows.
Can I connect Learn Content to training?
Yes. Learn Content can be added to Training Programs, and training programs can be grouped in Curricula. Content added to a training program is shown with the Formal Learning label and is only accessible through that training program, not in the Learn catalogue.
What are some tips and best practices?
Fill in the Content Description so learners know what the content is about.
Use the Text & Media Block to introduce the content before presentations, videos or quizzes.
Enable Training Validation & Evaluation when a manager must confirm and score completion.
Use Content Segmentation to show content only to the teams or groups it is meant for.
Check the Content Preview tab before publishing.
Use Generate Content with AI for a first draft, then review and refine the blocks in the Content Management tab.
After publication, use the content reports to review engagement, completion and quiz performance.
Which content article should I open next?
Creating Learn Content with AI for AI-assisted creation
Building Content: Adding Content Blocks for the block catalogue
Form Block, Role Play: what it is and why it matters and Text & Media Block: Text, HTML and Embedded Content for block-specific setup
Managing Categories and Highlights and Curated Content Categories for organisation and curation