Learning & Training
All tools to create content, design learning journeys, manage formal training programmes, track results, control permissions, map skills, and support compliance - in one place.
53 articles
Getting Started
Essential orientation to the new learning ecosystem - key concepts, glossary, where to find features in the backoffice, and quick start flows for creating Content, Training Programs, and Curricula.
- What is the Learn Module?What the Learn module is for, how content is organised and which content types it supports, with links to the steps to create your first Learn Content.
- Learn Content vs Missions vs Training ManagementLearn the difference between Learn Content, Missions and Training Management, and choose the right place to create, assign and manage learning.
- Navigating the Learn Module BackofficeA quick tour of the Learn menu in the backoffice, so you know where to create content, run formal training and configure quizzes.
- Quick Start: Your First Learn Content, Training Program and CurriculumStep-by-step starting points for the three most common flows: creating Learn Content, creating a Training Program and creating a Curriculum.
- Glossary of ConceptsThe key terms used in the Learn module and Training Management, with the names you see in the backoffice.
Learn Content
Create and manage Content items - categories, the Content Library, menus, and forms and surveys. Learn how to build pages with blocks, control visibility, and publish content for information or learning.
- How to create and manage Learn ContentCreate a Learn Content item, fill in its details, add content blocks and manage its status from the backoffice.
- Managing Categories and HighlightsStructure your training catalogue with Categories and promote selected content to users with Content Highlights.
- Curated Content CategoriesUse GFoundry curated content in your own category structure. Curated items start unpublished, so you move them to your category and publish them when you are ready.
- Creating Learn Content with AIUse the Learning Designer Agent to generate a new Learn Content item from a text prompt, a PDF, or both, then review it and generate its translations before publishing.
- Building Content: Adding Content BlocksAdd and manage the content blocks of a Learn Content item: text and media, presentations, PDFs, videos, quizzes and more.
- Text & Media Block: Text, HTML and Embedded ContentUse the Text & Media Block to show rich text, images, video, custom HTML or embedded external content inside a Learn Content item, and learn when to embed material hosted…
- Learn Content PDF Upload and ExtractionUpload a PDF to create PDF Content and let GFoundry extract the title and description automatically. If extraction fails, you can fill in those fields yourself.
- Form BlockAdd a Form block to a Learn Content item so learners can submit structured responses. You can add fields, set which ones are required, and add close reasons for reviewers.
- Completion rules and skill tags for video, PDF and Text & Media contentChoose whether learners can skip through videos, whether they must confirm reading a PDF or a Text & Media Block, and which skill tags link the content to your skills…
- Integrating Immersive Experiences: VR & AR TrainingDeliver VR and AR experiences hosted outside GFoundry through Learn Content, and record completion and results alongside the rest of your training.
- Learning Paths for Structured Training FlowsLearn how Learning Paths connect Content items into a linear sequence for guided learning. Compare Learning Paths vs Missions, understand the learner experience, and follow best practices to design clear…
- Creating and Managing Learn Content VersionsCreate a new version of a Learn Content item so you can update it without changing the current one, and switch between versions from the content details.
- How to use Training Validation & Evaluation in Learn ContentUse the Training Validation & Evaluation tab of a Learn Content item to add participants and record their score, training time and completion.
- Self-registration links and sharing for Learn ContentLet employees enrol themselves in a Learn Content training with a self-registration link or QR code, and share the content link with Preview & Share.
- Learn Content Statuses and Visibility ActionsWhat each Learn Content status means, and what review, publish, unlist, archive and unarchive do for learners and admins.
- Archiving and Unarchiving Learn ContentWhat happens when you archive a Learn Content item, and how to bring it back. Archived content is hidden from learners, but its reports and history stay in the backoffice.
Quizzes
Create quiz questions, configure game modes, test mode and rules, and manage the global quiz settings.
- How Quiz Game Modes Are Played and ScoredHow each quiz game mode is played and how points are calculated, from the learner's point of view.
- Creating and Managing Quiz QuestionsCreate quiz questions one by one or import them from a spreadsheet, and keep them organised with difficulty levels, skill tags and status.
- Configuring a Quiz: Game Modes, Test Mode and RulesWhat each quiz mode does, where you turn it on, and which rules you can configure for it. Use this as a quick reference when choosing or configuring a mode.
- Global Quiz Settings and Quiz IssuesConfigure the default game-mode parameters applied to all quizzes and the global ranking points, and review the issues users report on quiz questions.
Role Play
Design AI role plays, test and publish them, and review how learners practise and how each session feeds their skills.
- Role Play: what it is and why it mattersRole Play lets your people practise a real conversation with an AI persona inside Learn Content, and every session is scored against a rubric.
- Designing a Role Play with the AI DesignerYou do not configure a Role Play field by field. You describe the scenario to the Role-Play Coach Agent in a chat, and it builds the persona, stages, criteria and…
- Testing and publishing a Role PlayAlways try a role-play as a learner would before you publish it. The test view shows the conversation, the live evaluation, and the role-play details.
- The learner experience: practicing a Role PlayOnce a role play is published, learners practise it inside the Learn Content item: they hold a conversation with the AI persona and receive an evaluation at the end.
- Reviewing Role Play sessions, evaluations and feedbackAfter a role play is created, the Role Play Details page lets you review its design and every session learners have run, with the full conversations and evaluation results.
- How role-play sessions feed the skills engineA role-play is created with an AI assistant inside a Learn Content item, and the AI assigns the skills it exercises. Each evaluated learner session then records evidence for those…
Training Management
Manage formal training with governance and evaluation. Create Training Programs and Curricula with scheduling, audience targeting, enrolment rules, assessments, and completion requirements.
- Training ProgramsLearn how Training Programs work and what you manage in this area: the learning contents, who the program is for, deadlines, evaluation, enrolment rules and each user's progress.
- Training Program Target Audience: Groups and Specific UsersUse Target Audience to limit a Training Program to whole groups, selected users, or both. If you do not choose anyone, all users can access the training.
- Training Program Scheduling and Due Date RulesSet when a training program starts and choose how its deadline is calculated: a fixed date, or a number of days after the assignment, the employee's hire date or the…
- Training Program Settings & NotificationsThe Settings & Notifications section of a Training Program defines how the program is assigned and how users enrol. Notifications are not configured here; they are sent by Automations.
- Requiring Sequential Completion in Training Programs and CurriculaMake learners complete items in a fixed order. Sequential completion is a setting of a Training Program or a Curriculum. A single Learn Content does not have this setting.
- Training Program Lifecycle: Publish, Archive, Duplicate, and ExportUse the Training Program Details page to publish, unpublish, archive, unarchive, duplicate or export a program. Published programs are available to learners, while archived programs are no longer accessible to…
- CurriculaUse curricula to group Training Programs into a structured pathway. Admins and training managers can create, publish, archive and export curricula, and track each user's progress.
- Certificate Management: Awarding Learner AchievementsLearn to create and manage certificates. This guide covers designing HTML certificates and setting up triggers
Tracking, Reporting & Analytics
Understand progress and completion rules and measure performance. Learn where to find reports, interpret completion rates, analyse quiz stats, and track effectiveness over time.
- Reports: Analyzing Engagement and CompletionSee how learners are progressing through Learn content and training programs, and export reports when you need to review results outside GFoundry.
- How is Learn Content Completion Calculated?Learn which blocks of a Learn Content count towards completion, what "complete" means for each one, and how the completion percentage is calculated.
- Learn Dashboard: Statistics and ReportsAn overview of the Learn Dashboard: the summary cards, user statistics, the report lists, and what each general report contains.
- Published Content ReportsExport reports for one published Learn Content from the Learn Dashboard.
- Learn Categories ReportsExport a users progress report for one Learn category from the Learn Dashboard.
- Unified Learning Report
- A Deep Dive into Quiz StatsSee how a quiz is performing over time, how each question is answered and how each learner is doing. You can also export reports and, as a Learn Manager, reset…
- Progress and Completion in Training ProgramsSee how learner progress is tracked in a training program, what each status and column means, and where to review and export enrollments.
- Progress and Completion in CurriculaSee how learner progress is tracked in a curriculum, what each status means, and how to export enrollments, progress and scores. You can also require learners to complete items in…
Governance & Compliance
Control access and ensure quality. Learn user roles, permissions across Content and Training Management, approval workflows, and segmentation rules for audiences and visibility.
- User Roles and Permissions in the Learn ModuleThis article provides a comprehensive overview of user roles, permissions, and content workflow in the GFoundry Learn module.
- The Content Approval Workflow, Step-by-StepLearn how a Learn Content moves from producer to revisor to publication, which status it has at each step, and who can act at each step.
- Managing Access with Content SegmentationControl which users can see a Learn Content by targeting groups and, for Learn Managers, teams.
- Audit TrailSee the history of changes made in the backoffice, including Learn content, and review who changed what and when.
- Formação contínua vs certificação (DGERT, enquadramento)Enquadramento legal da formação contínua com a GFoundry e articulação com entidades certificadas pela DGERT.