Training Program Settings & Notifications
The Settings & Notifications section of a Training Program defines how the program is assigned and how users enrol. Notifications are not configured here; they are sent by Automations.
How do I open the settings?
Go to Modules > Learn > Training Management > Training Programs.
Click Add Training Program, or open a draft program and click Edit.
Go to Settings & Notifications.
Which settings can I change?
Assignment Type: Mandatory (users must complete this training program) or Recommended (users can choose whether to complete it).
Registration Type: Automatic (users are enrolled automatically), Requires Approval (users must request and be approved) or Optional (users can self-enrol at their discretion).
Manager Enrolment: Allow managers to enrol team members lets managers start an enrolment for their team. If approval is required, the enrolment still follows the approval process. This setting cannot be changed for archived programs.
Content Completion Order: Require Sequential Completion makes users complete the items in order.
Version Handling: Reassignment on New Version controls what happens when a new version of an assigned Learn Content is published: Always, Only if never completed or Never. It can only be changed while the program is a draft.
When are new group members enrolled automatically?
For a Published program, automatic enrolment of new audience members applies when Assignment Type is Mandatory, Registration Type is Automatic and the Training Start Date has been reached.
Adding a user to a selected group does not always create an enrolment immediately. Automatic synchronisation picks up eligible users; opening the user's training program list can also create the missing enrolment before the next scheduled run. There is no need to unpublish and republish the program just to include a new member of a group already selected in its audience.
Check User Enrollments after synchronisation. For audience checks and troubleshooting, see Training Program Target Audience: Groups and Specific Users.
Where are the notification options?
The section does not show notification options. Training messages, such as enrolment in a mandatory training, training not started, approaching deadline, overdue training and completion, are sent through Platform Automations. If you see Automations in the backoffice menu, you can review the Mandatory Training triggers there. See also Automation trigger types and categories: the full catalog.
How do I save the changes?
Review the options you selected.
Click Save Draft.
If you have not finished the rest of the training program setup, you can save the draft and come back later. When the program is ready, open it and click Publish.